Workspace admins can control how long meeting data is stored on Circleback. Go to Settings → General (under Workspace) and scroll to the Data retention section.
There are three categories, each with an adjustable slider:
Recording: audio or video recordings of meetings.
Transcript: meeting transcripts.
All meeting data: notes, action items, insights, and all other data associated with meetings.
When a retention period expires, that data is permanently deleted and cannot be recovered. These settings apply to all meetings across the workspace.